St. Croix Valley Food Bank is Hiring!

The St. Croix Valley Food Bank is hiring!

They are looking for an Administrative Operations Specialist. Check out the full job description below! Applications close May 15, 2021.

If you are interested, please submit resume to Ann Searles, Executive Director, St. Croix Valley Food Bank – ann.searles@stcroixvalleyfoodbank.org

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POSITION DESCRIPTION 

TITLE: Administrative Operations Specialist 

REPORTS TO: Executive Director 

TIME: Part-time, 15 – 20 hours a week 

POSITION SUMMARY 

The Administrative Operations Specialist is skilled in independently managing and implementing the  overall office processes, organizational procedures while having the ability to manage multiple tasks at  one time. The incumbent must have strong, detailed administrative skills and experience in database  management. Furthermore, they must be proficient in working with Microsoft Office Suite including  Word, Excel, Access, PowerPoint & QuickBooks. Strong communication skills and commitment to quality customer service are a must. 

ESSENTIAL JOB FUNCTIONS 

I. Administrative 

a. Supplies administrative support services for the Executive Director. Activities  include scheduling appointments, preparing routine correspondence, compiling and  verifying data, completing forms and developing reports as directed. 

b. Coordinate reporting requirements for Feeding America. 

c. Coordinate food pantry statistic reporting. 

d. Coordinate food pantries confirmation of product receipt and invoicing through  QuickBooks.  

e. Coordinate company policies; Insurance, 401K, & Short Term disability (AFLAC),etc. f. IT Support Contact 

g. Process Time Sheets Biweekly. 

h. Manage office supply inventory and interface with vendors.

II. Database Management 

a. Input donor information including pledges, donor designations and payments into  the donor database software. Verify and revise as needed to maintain accuracy. b. Achieve reporting and auditing requirements for fundraising campaigns and make  adjustments to processing, reporting, and/or software to maximize internal support  and customer service to stakeholders. 

c. Process thank you for donations. 

III. Resource Development Responsibilities 

a. Coordinate donor mailings, emails, and events. 

IV. OTHER DUTIES AS ASSIGNED BY THE EXECUTIVE DIRECTOR 

ESSENTIAL QUALIFICATIONS 

Must possess 3-5 years of providing office support, program management and customer service. Must be skilled in Microsoft Office Suite including Word, Excel, Access, PowerPoint & QuickBooks.

Must be able to perform basic math functions, have excellent phone and e-mail etiquette, have excellent communication skills, have attention to detail, and strong organizational skills.

Must be a team player, possess a strong work ethic, be an independent self-starter. 

SKILL REQUIREMENTS 

Problem Solving, Interpersonal Skills, Reasoning, Concentration, Dexterity, Precision, Organizational Skills, Time Management Skills